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Management Tips / May 21, 2025

5 Smart Ways to Automate Property Management (and Save Hours Every Week!)

1. Automated Rent Invoices

  • Go to Billing → Schedules → Create.

  • Choose a billing frequency (monthly, weekly, or semester).

  • Add a late-fee rule and set SMS + email reminders.

  • Tip: Turn on ACH payments to cut processing fees by about 70 percent.

2. Maintenance Request Automation

Enable Self-Service Tickets so tenants can snap a photo, choose a category, and have the job routed instantly to your preferred vendor—no phone calls required.

3. Lease-Expiry Alerts

Create an alert that emails both you and the tenant 90, 60, and 30 days before lease end. Renewal offers go out automatically, keeping vacancies to a minimum.

4. Income Dashboard

Connect your bank feed once. A daily sync shows:

  1. Total rent collected

  2. Outstanding balances

  3. Month-to-date net operating income (NOI)

No more late-night spreadsheet work.

5. Owner Snapshot Reports

If you manage for multiple owners, schedule PDF reports to be emailed on the first of every month. You’ll look highly professional without adding extra workload.

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